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Immigration Law Firm MarketingA Rocket Launch Media company

AI Receptionist for Immigration Law Firms

Our AI receptionist answers your firm's calls and messages day and night, asks your intake questions and books the consultation on your calendar. It tells people it is an AI, it never gives legal advice and it passes anything urgent to a person.

Book a CallSee the CRM it runs on

The AI answers first

Animation in four steps. A caller rings Your Firm after hours and the call is missed. Rocket Reach sends a text back right away. The AI assistant answers the caller's question about a green card and offers two consultation times. The caller picks Thursday at 10 AM and the lead card moves from New lead to Booked in the pipeline.

Sample conversation shown for illustration.

What an AI Receptionist for Immigration Law Firms Does

An AI receptionist is software that answers the phone and replies to messages in natural language. Ours is part of Rocket Reach, so it sees your calendar, your intake questions and each caller's history.

It handles first contact. It greets the caller, finds out what they need, collects their details and offers a consultation time. Your staff picks up from there.

It fits your firm if:

  • Calls go to voicemail after hours or at lunch
  • Your front desk is on another line when new leads call
  • Website chats and Facebook messages wait hours for a reply
  • You pay for ads and cannot afford to miss the calls they produce

It is not a fit if you want software to decide who qualifies for a visa or to answer legal questions. It will not do either.

How We Set It Up

  1. Write the script with you. Greeting, intake questions, what to say about fees and what never to say.
  2. Set the limits. It states that it is an AI. Questions like "Do I qualify?" get one answer: an attorney will cover that in your consultation.
  3. Define urgent calls. You choose the words and situations that trigger a live transfer or an urgent task for staff, and who receives them.
  4. Connect the calendar. It offers only the consultation times you approve.
  5. Connect the channels. Phone, SMS, website chat, Facebook, Instagram and WhatsApp.
  6. Test with real calls. We run test calls and you review transcripts before launch.
  7. Go live and review. We read transcripts, fix weak answers and adjust the script.

What You Get

  • An AI voice agent on your phone line, day and night
  • AI chat on your website, SMS and social message channels
  • A script written for your firm and approved by you
  • Consultation booking on approved times
  • Live transfer to your staff when needed
  • A text or email to the caller after the call
  • A record of every call and chat in your pipeline, with a transcript
  • Missed-call text back when a call is not picked up
  • Ongoing script tuning

How It Connects to the Rest of the System

The overview of all of this is on the intake automation page.

From ad to booked consultation

Animation in five steps. A video ad from Your Firm is seen on a phone. The viewer sends a short lead form. The firm's AI receptionist replies by text within seconds. A follow-up text arrives with a booking link. A consultation is booked on the calendar and stamped Booked.

Sample lead shown for illustration. Select a step to see it.

Proof

Meta Ads Manager showing 535 leads at $3.11 per lead for Karikari & Associates
$1,663.12 in Meta ads turned into 535 leads and 174 booked consultationsPipeline value is potential case value entered by the firm. It is not collected revenue.

Karikari & Associates, New York (Gerald Karikari, founding partner)

Lead Generation

$1,663.12 in Meta ads turned into 535 leads and 174 booked consultations

  • 535 leads at $3.11 each
  • 174 consultations booked
  • $1,663.12 ad spend

Pipeline value is potential case value entered by the firm. It is not collected revenue.

See results →

The bookings were made by the firm's AI assistant, which texted leads back and put them on the calendar.

What We Need From You

  • Your intake questions and the answers that matter
  • A list of things the AI must never say
  • Your rules for urgent calls and who is on call
  • Consultation hours and length
  • Call forwarding from your main number, or approval for a new number
  • An attorney to approve the final script

Frequently asked questions

What is an AI receptionist?

An AI receptionist is software that answers calls and messages in natural language. It can greet callers, ask questions, book appointments and transfer to a person. Ours is set up with your firm's script and connected to your calendar.

How much does an AI receptionist cost?

It depends on call volume and how many channels you connect. Ours is set up as part of Rocket Reach, and any usage costs are confirmed in writing before work begins. Book a call for pricing.

Will callers know they are talking to an AI?

Yes. It says so at the start of the call. We think that is the right way to treat people who are calling about something as personal as an immigration case.

Can the AI receptionist give legal advice?

No. It collects information and books consultations. If someone asks whether they qualify or what will happen in their case, it tells them an attorney will answer that in the consultation.

What happens when a call is urgent or the caller wants a person?

It transfers the call or creates an urgent task for your staff, based on rules you set before launch. It also tells the caller what will happen next, so nobody is left guessing.

Related services

Intake Automation

the full path from first contact to booked consultation.

Learn more →

CRM for Immigration Law Firms

one pipeline and one inbox for every lead.

Learn more →

Lead Follow-Up Automation

instant replies, missed-call text back and reminders.

Learn more →

Appointment Booking

booking pages, calendars and reminders that cut no-shows.

Learn more →

All services →

Tired of leads going to voicemail?

Book a call and hear how the AI receptionist would answer for your firm.

Book a Call